OSHA Requires that PPE be managed and tracked to ensure safety and compliance. this is a simple template that can be used in your manual (SOP section) on how you accomplish that. Remember to replace the text with your actual processes.

Standard Operating Procedure (SOP) for PPE Management

Purpose:
To establish guidelines for the proper selection, use, maintenance, and disposal of Personal Protective Equipment (PPE) in compliance with NFPA and OSHA standards.


1. Scope

This SOP applies to all personnel involved in emergency response, including firefighters and EMS providers, who utilize PPE to mitigate exposure to hazardous environments.


2. Responsibilities

  • Department Leadership: Ensure PPE policies comply with OSHA 29 CFR 1910.132 and NFPA 1851.
  • Safety Officers: Oversee PPE maintenance, inspections, and training.
  • Personnel: Adhere to PPE usage, inspection, and cleaning protocols.

3. PPE Selection and Use

  • PPE must meet NFPA and OSHA requirements for structural firefighting, EMS operations, and hazardous material response.
  • Personnel must wear PPE appropriate to the hazard, including turnout gear, gloves, SCBAs, and eye protection.
  • PPE must be donned and doffed according to manufacturer and department procedures.

4. PPE Inspection

  • Daily Inspections: Personnel must inspect PPE for damage or contamination before and after each use.
  • Annual Inspections: A detailed inspection by trained personnel must be conducted per NFPA 1851 standards.
  • Documentation: All inspections must be logged in the department’s PPE management system.

5. PPE Cleaning and Decontamination

  • PPE must be decontaminated after exposure to fire, hazardous materials, or bodily fluids.
  • Follow NFPA 1851 guidelines for washing, drying, and decontaminating gear.
  • PPE must be stored in a designated clean area to prevent cross-contamination.

6. PPE Maintenance and Repair

  • Only trained personnel or authorized vendors may conduct PPE repairs.
  • Damaged PPE must be removed from service and evaluated for repair or replacement.
  • Maintain records of all maintenance and repairs in the PPE tracking system.

7. PPE Storage

  • Store PPE in a clean, dry, and well-ventilated area.
  • Avoid prolonged exposure to UV light, chemicals, or extreme temperatures.

8. PPE Retirement and Disposal

  • PPE must be retired when it no longer meets NFPA service life standards.
  • Dispose of PPE in compliance with environmental regulations and department policies.
  • Maintain disposal records for audit and compliance purposes.

9. Training and Compliance

  • All personnel must complete initial and annual refresher training on PPE usage, maintenance, and decontamination.
  • Regular audits and compliance checks must be conducted to ensure adherence to PPE management procedures.

10. Recordkeeping

  • All PPE-related activities (inspection, maintenance, cleaning, replacement) must be logged in the department’s tracking system.
  • Records must be retained for the duration specified by NFPA and OSHA guidelines.

Effective Date: [Insert Date]
Review Date: [Insert Date]
Approved by: [Insert Name/Title]